Shipping & Delivery Policy

Introduction

At WarmDrop (“the Company”, “we”, “our”, or “us”), we are dedicated to providing efficient, transparent, and reliable shipping and delivery services to customers around the world. We understand that timely and secure delivery is a crucial part of your shopping experience. This Shipping & Delivery Policy (“Policy”) outlines the terms and conditions under which we process, ship, and deliver orders to our global customers. Please read this Policy carefully before placing your order, as it forms an integral part of our Terms of Service.

By placing an order with us, you acknowledge and agree to the terms set forth in this Policy. If you have any questions or require further clarification, please contact our customer support team prior to completing your purchase.


1. Shipping Coverage

1.1. Global Reach

We proudly offer shipping services to over 200 countries and regions worldwide. Our global logistics network enables us to deliver products to customers in North America, Europe, Asia, Oceania, Africa, and South America. However, certain destinations may be excluded due to logistical, legal, or carrier restrictions. The availability of shipping to your address will be confirmed during the checkout process.

1.2. Restricted Destinations

We do not ship to countries, regions, or territories subject to international sanctions, trade embargoes, or where shipping is prohibited by law. Additionally, some remote or rural areas may not be serviceable by our logistics partners. If your shipping address falls into a restricted category, you will be notified at checkout or contacted by our customer service team to arrange an alternative solution or a full refund.

1.3. Address Accuracy

Please ensure that your shipping address and contact information are complete and accurate. We are not responsible for delivery failures or delays caused by incorrect or incomplete address details. Any additional costs incurred due to address errors will be borne by the customer.


2. Order Processing

2.1. Processing Time

Once your payment is successfully received and verified, your order will enter our processing queue. Standard order processing times are as follows:

  • In-stock items: Orders are typically processed within 1-5 business days (excluding weekends and public holidays).
  • Pre-order, backorder, or customized items: Processing times may be longer and will be specified on the product detail page or during checkout.

Order processing includes order verification, quality checks, packaging, and handover to the shipping carrier.

2.2. Order Confirmation

After placing your order, you will receive an order confirmation email summarizing your purchase details. Once your order has been processed and dispatched, a shipping confirmation email containing your tracking number and carrier information will be sent to you.

2.3. Order Modifications and Cancellations

  • Modifications: If you wish to modify your order (e.g., change shipping address, items, or quantities), please contact us immediately. Modifications may only be possible before the order has entered the shipping process.
  • Cancellations: Orders may be canceled without penalty if requested before shipment. Once dispatched, cancellations are not possible, and the standard return policy applies.

3. Shipping Fees

3.1. Shipping Fee Calculation

Shipping fees are calculated based on several factors, including:

  • Destination country or region
  • Shipping method selected (Standard, Expedited, Express, etc.)
  • Weight and dimensions of the package(s)
  • Number of items in the order
  • Special handling or oversized items

All applicable shipping fees will be displayed at the checkout page prior to payment.

3.2. Free Shipping

We offer free shipping promotions for orders that meet specific criteria, such as minimum order value or destination eligibility. Free shipping thresholds and eligible destinations will be clearly indicated on our website and during checkout. Please note that free shipping may not be available for all products, oversized items, or certain remote locations.

3.3. Additional Charges

  • Remote Area Surcharge: Certain remote or hard-to-reach areas may incur additional delivery surcharges, which will be disclosed at checkout.
  • Special Handling Fees: Items requiring special packaging, handling, or delivery arrangements may be subject to extra fees.
  • Customs and Import Duties: See Section 6 for details regarding customs, duties, and taxes.

4. Shipping Methods

4.1. Carrier Partners

We partner with leading international and local logistics providers to ensure reliable and timely delivery, including but not limited to:

  • DHL Express
  • FedEx
  • UPS
  • EMS
  • TNT
  • USPS, Royal Mail, Canada Post, Australia Post (for certain destinations)
  • Local courier services, depending on the destination country

The available shipping methods for your order will be displayed at checkout based on your delivery address and selected products.

4.2. Shipping Options

We offer a range of shipping options to accommodate different delivery needs and budgets:

  • Standard Shipping: Cost-effective, reliable delivery with reasonable transit times.
  • Expedited Shipping: Faster delivery for time-sensitive orders, subject to higher fees.
  • Express Shipping: Premium service with the shortest delivery times, ideal for urgent shipments.

Not all shipping options are available for every destination or product. Estimated delivery times and costs for each method will be shown at checkout.

4.3. Shipping Origin

Orders may be shipped from our main warehouse, regional fulfillment centers, or directly from manufacturers, depending on product availability and your location. Multi-item orders may be shipped in separate packages from different locations at no additional cost to you.


5. Delivery Time

5.1. Estimated Delivery Timeframes

Delivery times vary depending on the destination, shipping method, and local customs procedures. Estimated delivery timeframes are as follows:

  • Standard Shipping: 7-30 business days after dispatch
  • Expedited Shipping: 3-15 business days after dispatch
  • Express Shipping: 2-7 business days after dispatch

Please note that these are average estimates and actual delivery times may differ due to factors beyond our control, such as carrier delays, customs processing, or local disruptions.

5.2. Order Tracking

Once your order has been shipped, you will receive a tracking number and a link to track your shipment in real time. You can also access tracking information by logging into your account on our website under the “My Orders” section.

If you do not receive tracking information within the expected timeframe, or if your tracking information has not updated for more than 7 days, please contact our customer support team for assistance.

5.3. Delivery Attempts

Our carrier partners will attempt to deliver your package to the address provided. If no one is available to receive the package, the carrier may leave a delivery notice, attempt redelivery, or hold the package at a local facility for pickup. It is your responsibility to follow up with the carrier to arrange redelivery or collection.

5.4. Delivery Delays

We strive to ensure timely delivery, but we are not liable for delays caused by:

  • Incorrect or incomplete address information
  • Unforeseen carrier or logistics disruptions
  • Customs inspections or clearance procedures
  • Force majeure events (e.g., natural disasters, pandemics, political unrest)

We will communicate any known or anticipated delays and work with you to resolve issues as quickly as possible.


6. Customs, Duties, and Taxes

6.1. International Shipments

International orders may be subject to customs clearance procedures in the destination country. As the importer of record, you are responsible for complying with all applicable laws and regulations of the destination country.

6.2. Duties and Taxes

  • Import Duties and Taxes: Your order may be subject to import duties, taxes, and other charges imposed by your country’s customs authorities. These charges are not included in the product or shipping prices and must be paid by the recipient upon delivery.
  • Estimation: We cannot predict or estimate the amount of duties or taxes that may apply to your order, as these vary by country and are determined by local customs policies.
  • Payment: Carriers or customs authorities may contact you to collect duties and taxes prior to or at the time of delivery. Failure to pay these charges may result in your package being returned, held, or destroyed.

6.3. Customs Clearance

  • Documentation: We will provide all necessary shipping and customs documentation with your package. Please ensure your contact information is accurate to facilitate communication with customs authorities if needed.
  • Delays: Customs inspections may cause additional delays beyond our estimated delivery timeframes. We are not responsible for such delays, but we will provide assistance if you encounter issues during customs clearance.

6.4. Refusal of Delivery

If you refuse to pay customs duties, taxes, or fail to provide required information for customs clearance, your package may be returned to us, held, or destroyed by customs authorities. In such cases, we are unable to refund shipping fees, and any additional costs incurred will be deducted from your refund.


7. Receiving Your Order

7.1. Inspection Upon Delivery

Upon receiving your package, please inspect the contents immediately and carefully. Check for the following:

  • Intact packaging with no visible damage or tampering
  • Correct quantity and items as per your order confirmation
  • No visible defects or issues with the products

7.2. Reporting Issues

If you notice any of the following upon delivery, please take clear photos and contact our customer support team within 48 hours:

  • Damaged or tampered packaging
  • Missing, incorrect, or defective items
  • Other discrepancies or concerns

Timely notification and photographic evidence are essential for us to investigate and resolve the issue, including filing claims with our logistics partners if necessary.

7.3. Acceptance of Delivery

If you (or an authorized recipient) sign for and accept the package, it is considered delivered in good condition unless reported otherwise within the specified timeframe. If you delegate receipt to a third party (e.g., building concierge, neighbor), please ensure they are aware of these inspection requirements.


8. Exceptions and Special Circumstances

8.1. Force Majeure

We are not liable for any failure or delay in delivery due to events beyond our reasonable control, including but not limited to:

  • Natural disasters (earthquakes, floods, storms, etc.)
  • Epidemics, pandemics, or public health emergencies
  • War, civil unrest, terrorism, or government actions
  • Strikes, labor disputes, or carrier disruptions

In such cases, we will notify you as soon as possible and work to find the best solution.

8.2. Delivery Failures

  • Incorrect Address: If an order cannot be delivered due to incorrect or incomplete address information provided by the customer, the customer is responsible for any additional shipping charges or losses.
  • Unclaimed Packages: If a package is unclaimed and returned to us, we will contact you to arrange redelivery. Additional shipping fees may apply.
  • Lost or Stolen Packages: If your package is marked as delivered but cannot be located, please contact us and your local carrier immediately. We will assist in investigating the matter, but are not responsible for lost or stolen packages after confirmed delivery.

8.3. Partial Shipments

In some cases, your order may be fulfilled in multiple shipments due to product availability, warehouse locations, or carrier limitations. You will receive separate tracking information for each shipment, and there will be no additional shipping charges for split deliveries.


9. Returns and Refunds

9.1. Return Eligibility

If you wish to return an item, please refer to our separate Return & Exchange Policy for detailed instructions, eligibility criteria, and applicable timeframes. Not all items are eligible for return, and certain restrictions may apply based on product type, condition, or destination.

9.2. Return Shipping

  • Defective or Incorrect Items: If you receive a defective, damaged, or incorrect item, we will cover the cost of return shipping or provide a replacement at no additional cost.
  • Change of Mind: For returns due to change of mind or non-defective reasons, you are responsible for return shipping fees unless otherwise stated in our Return & Exchange Policy.

9.3. Refunds

Refunds will be processed according to the terms outlined in the Return & Exchange Policy. Shipping fees and customs duties are generally non-refundable unless the return is due to our error or a defective product.


10. Policy Updates

10.1. Amendments

We reserve the right to amend or update this Shipping & Delivery Policy at any time to reflect changes in our business practices, legal requirements, or logistics arrangements. The most current version of the Policy will always be available on our website.

10.2. Notification

Significant changes to this Policy will be communicated to customers via email, website announcements, or during the checkout process. The effective date of the revised Policy will be indicated at the top of the document.

10.3. Continued Use

By continuing to use our services or placing new orders after the effective date of any changes, you agree to be bound by the revised Policy.


11. Customer Support & Contact Information

11.1. How to Reach Us

If you have any questions, concerns, or require assistance regarding shipping, delivery, or this Policy, please contact our dedicated customer support team:

We strive to respond to all inquiries within 24 hours on business days.

11.2. Escalation

If your issue is not resolved to your satisfaction, you may request escalation to a supervisor or manager. We are committed to providing fair and timely resolutions to all customer concerns.


12. Frequently Asked Questions (FAQs)

12.1. Can I change my shipping address after placing an order?

If your order has not yet been shipped, you may request a change of address by contacting customer support. Once the order is in transit, changes are generally not possible.

12.2. How do I track my order?

You will receive a tracking number and link via email once your order is shipped. You can also log in to your account on our website to view real-time tracking updates.

12.3. What should I do if my order is delayed?

Check your tracking information for updates. If there are no updates for more than 7 days, or if your order is significantly delayed, contact our customer support for assistance.

12.4. Will I have to pay customs duties or taxes?

International orders may be subject to customs duties, taxes, and other fees imposed by your country’s authorities. These charges are the responsibility of the recipient and are not included in your order total.

12.5. What happens if I am not available to receive my package?

The carrier may attempt redelivery or hold your package at a local facility for pickup. Please follow the carrier’s instructions or contact them directly for arrangements.


13. Legal Disclaimer

This Shipping & Delivery Policy is intended to provide general guidance and is not exhaustive. In the event of any discrepancies between this Policy and local laws or regulations, the latter shall prevail. We reserve the right to interpret and apply this Policy at our sole discretion.


Thank you for choosing WarmDrop. We appreciate your trust and are committed to delivering your orders safely and efficiently, wherever you are in the world.


This Policy was last updated on [Insert Date]. For the latest version, please visit our website or contact customer service.